Making Meaning of Program Data in the Time of COVID

Wondering Which Workshop is Right for You? 
Check out this handy Decision Tree

*Note - If you are currently working within a citywide network or system that has participated in the M3 Continuous Program Improvement work before, check with your contact for other sessions or options that may be available.

Making data-informed plans and decisions has taken on new complexity during the COVID-19 pandemic. Fortunately, while we couldn’t have predicted what 2020 would bring, Ignite Afterschool’s Making Meaning with Multiple Data Sets (M3®) Continuous Program Improvement (CPI) process was designed from the start to account for life and youth work in particular being unpredictable. It’s tool neutral, grounded in context, and adaptable.

M3 Team Huddle.  A facilitated workshop for teams from Out-of-School Time (OST) programs

For those who haven’t been involved in a huddle before… HERE is a bit of an overview of what it is all about.

REGISTRATION LINKS: Each Huddle is a 2 day session; please register for just one paired session:

Session #1 February 4th and 5th Thursday 9:00-12:30 /Friday 9:00-11:30    Hosted by Minneapols Youth Coordinating Board
Session #2 February 11th and 12th Thursday 9:00-12:30 /Friday 9:00-11:30  Hosted by Sprockets

We invite you to have at least 2 people on your team (2-6 is the sweet spot). We'll be hosting the Huddle on Zoom and using the platform, MIRO (which is free). We recommend that all participants use a laptop/computer (and not log onto zoom via their phone)


Work With What You Got! A facilitated workshop for teams from Out-of-School Time (OST) programs

REGISTRATION LINKS: The session will be offered twice; please register for just oneFriday, January 29, 11-12:30    or  Wednesday, February 3, 2-3:30

Whether you are brand new to the world of M3 CPI or an experienced Huddler, you’re invited to join Ignite for an interactive, dynamic workshop focused on building your team’s ability to collect and make meaning of data…even under extremely challenging circumstances. We’ll focus on data of your choosing, regardless of the condition it’s in. We’ll contact you ahead of time to help you think about your options.

The session will include:

  • Some work, some play, and a lot of compassion and understanding about the challenges of programming and data collection in the time of COVID.
  • An inclusive process that guides teams in working together and with others to dig into and better understand current program data. Young people, youth workers, program managers, evaluators, and others are encouraged to attend!
  • Several practical tools and activities to take back to your organization, whether as skill-building opportunities, the start of an improvement plan, or preparation for a Huddle.

Facilitators: Jennifer Griffin-Wiesner, Ignite Afterschool, Rachel Oberg-Hauser, Minneapolis Afterschool Network, Clarinda Solberg, United Way of Central Minnesota-Partner for Student Success, Jocelyn Wiedow, Sprockets St. Paul

Notes regarding both options

During the virtual sessions, teams move into breakout rooms for their group times. This fall we piloted the process with two of the program teams having all their members work from home, and one with a team meeting (social distanced) together in a boardroom.  Both options were successful and we will work with you to accommodate your situation.  We are using MIRO as the online platform to replace the traditional paper graphics. Here is a tutorial put together for the pilot session that will give you a visual of what MIRO looks like. We will share additional information closer to the date. At least one person from your team will need to be willing to learn about the platform to take notes for the team but as many as like can do so.

If you don't think either option will work for you but you're interested in Continuous Program Improvement, please contact your local system/network lead or Jennifer from Ignite for a consultation.